Requests (How to)
HOW DO I MAKE AN FOI REQUEST?
Request must be in writing to the FOI Officer, Institute of Technology Tallaght. Requests can also be made by email or on the access request forms prepared by the Institute.
When you make a request you must:
- Submit the request in writing to the Institute.
- specify that the request is being made under the FOI Act 2014.
- be clear enough so that the Institute understands what records are being requested. In cases where the Institute is not clear what records are being requested, it must assist the requester to put his/her request in such a way that the records being sought can be identified.
- When you are seeking information which is personal, you will be required to supply the appropriate identification as required by the decision maker.
- In cases where you are seeking to access records under section 37(8) you will be required to provide additional details in order to exercise these rights.
- Alternatively, you may download the Application Forms here
Assistance to Persons with a Disability
The FOI Officer is available to provide assistance to persons with a disability to exercise their rights under the FOI Act (e.g. accepting oral requests from requesters, who are unable to read, print and/or write due to their disability, enabling the requester to inspect or have records explained to him or her).
IS THERE A FEE?
The Freedom of Information Act 2014 provides for a completely new FOI fees regime.
The following is a summary of the new fee structure in respect of non-personal requests:
- The €15 application fee has been abolished;
- There is a minimum threshold of €101 below which no search, retrieval and copying fees can be charged. Once the charge reaches €101, full fees apply;
- There is a cap on the amount of search, retrieval and copying fees that can be charged of €500;
- There is a further upper limit on estimated search, retrieval and copying fees at €700 above which an FOI body can refuse to process a request, unless the requester is prepared to refine the request to bring the search, retrieval and copying fees below the limit;
- The fee for internal review under Section 21 is now €30 (€10 for medical card holders and their dependants)
- The fee for appeals to the Information Commissioner under Section 22 is now €50 (€15 for medical card holders and their dependants)
What is a record?
A record includes a book or other written or printed material which is in any form including in any electronic device. It is a map, plan or drawing, a disc, tape or film which contains visual or non-visual images or a copy of any of these.
Do I have to pay for getting information under FOI?
When the request is for personal information there are no charges unless there is a significant number of records.
In the case of requests which relate to non-personal information there are charges are applied for search retrieval and copying. The relevant section of the Act here is Section 27(2) and these fees relate to:
- (a) Determining whether it holds the information requested;
- (b) Locating the information or documents containing the information
- (c) Retrieving such information or documents
- (d) Extracting the information from the files, documents, electronic or other information sources containing both it and other material not relevant to the request, and
- (e) Preparing a schedule specifying the records for consideration for release.
In relation to the search, retrieval and copying charges there is a minimum threshold of €101 below which no search, retrieval and copying charges can be charged. Once the charge reaches the €101 full fees apply. There is a cap on the amount that can be charged and this is set at €500. These is also a further upper ceiling limit on estimated search, retrieval and copying fees set at €700 above which a body can refuse to process a request unless the requester is prepared to refine the request below the limit.
There are also fees which apply for an internal review under Section 22, this is €30 and €10 for medical card holders and their dependants. The fee for appeals to the Office of the Information Commissioner is €50 and €15 for medical card holders and their dependants.
Can I appeal a decision?
Yes. If you are not satisfied with the decision made you can seek an internal review of the decision which is a complete and new review of your request by someone more senior. If following this you are still not satisfied you can appeal this decision to the Office of the Information Commissioner.