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Annual Assessment and Registration Update

Annual Assessment Review
The renewal of registration for a research degree programme is dependent on a positive outcome to an annual assessment review.

Each postgraduate student must complete and submit a Postgraduate Student Annual Progress Report form to their Head of Department. The report indicates progress under the following headings:

a) agreed research plan with supervisors
b) structured work schedule and compliance with schedule
c) level of satisfaction with supervision and general progress to date
d) frequency of meetings with supervisors
e) target date for submission of thesis.

Each Principal Supervisor (in conjunction with the co-supervisor where applicable) must complete and submit a Supervisors Annual Progress Report form to their Head of Department. The report addresses a number of issues and indicates progress to date under the headings below:

  • a) agreed research plan with postgraduate student
  • b) structured work schedule and compliance with schedule
  • c) frequency of meetings with postgraduate student
  • d) training in research skills and techniques required by the student
  • e) summary of feedback received from the student to date
  • f) any serious problems encountered with the research to date
  • g) supervisor satisfaction with the general progress of the work to date
  • h) target date for submission of thesis
  • i) Supervisor’s recommendation for transfer to a higher or lower register.

All completed forms should be submitted to the Head of Department who can make one of the following recommendations to the Registrar regarding the student:

  • a) the research is progressing satisfactorily and the candidate should be allowed to apply for transfer to a higher register, as
  • recommended by the Supervisor(s)
  • b) the research is progressing satisfactorily, and should continue.
  • c) the research is not progressing satisfactorily, and a clear outline of remedial action to be taken should be provided to the student
  • by the Supervisor(s) and they should be required to report again for review within one month.
  • d) the research is not satisfactory for the level of the award being sought and the student should be transferred to a lower register at
  • the request of the Supervisor(s).
  • e) the research is completely unsatisfactory and the project should be ended and the student not re-registered.

Where there is a negative outcome to the assessment (as in c), d) or e) above) the Registrar will refer the case to the Postgraduate Research Board for consideration. They may request the postgraduate student make an oral presentation to an assessment panel convened by the Registrar or nominee, consisting of:

Two Academic Researchers independent of the project, as nominated by the Registrar
Head of Department or nominee
Head of School or nominee
Registrar (Chair)
The panel may also include an external expert in the assessment process where necessary.
 

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